The Definitive Office Supplies List for Small Businesses

Whether you have a large office building for your team or a simple home office, you need to stock it with all the supplies and equipment necessary to run the day-to-day operations of your business. The exact items may vary from business to business. But there are some general categories you should at least consider as you stock your shelves and supply closets. Here’s a full office supplies list of items you may want to purchase.

Office Supplies List

General Office Supplies
Technology
Furniture
Storage
Mail and Shipping Supplies
Collaboration Tools
Cleaning and Janitorial Supplies
Kitchen Supplies
Safety Equipment
Decor

Pens
Computers
Desks
Filing cabinets
Envelopes
Whiteboard
All purpose cleaner
Coffee maker
First aid kit
Plants

Pencils
Laptops
Rolling chairs
Files
Stationery
Dry erase markers
Handsoap
Teapot
Fire extinguishers
Wall art

Folders
Smartphones
Room dividers
Shelves
Padded envelopes
Chalkboard
Toilet paper
Mugs
Flashlights
Picture frames

Binders
Tablets
Meeting table
Bins
Boxes
Chalk
Trash cans
Cups
Traffic cones
Area rugs

Printer paper
Wireless router
Lamps
Drawer dividers
Packing tape
Chalk eraser
Trash bags
Water cooler
Smoke detectors
Curtains

Notebooks
Printer
Standing desk

Mailing labels
Bulletin board
Recycling bins
Refrigerator
Carbon monoxide detectors
Nameplates

Planners
Copier

Bubble wrap
Thumbtacks

Microwave

Bookends

Calendar
Scanner

Stamps
Easel

Desk trays

Staplers
Shredder

Presentation projector

Vases

Staples
External hard drives

Phone conferencing system

Scissors
Thumb drives

Calculator
Surge protectors

Paperclips
Phone system

Post-It notes

Markers

Binder clips

Highlighters

Glue

Rubber bands

Desk organizer

Tape

Printer ink

General Office Supplies

Technology

Businesses are virtually paralyzed without the pulse of technology driving their operations. The digital devices and software constitute a significant financial commitment, yet the return on investment is astounding. The versatility and efficiency they bring are simply unparalleled.

Entering a new office? A strategic selection of tech items could lay a robust foundation for your endeavors. Essential gadgets such as laptops, printers, and smartphones, complemented by collaborative software, can create a thriving, connected workspace. Also, considering innovations like AI-powered tools could potentially turbocharge your productivity.

Remember, though these items represent an upfront cost, they underpin the seamless integration of workflows and scalability for your venture.

Furniture

Furnishing your office, be it a cozy home workspace or a sprawling corporate hub, is essential in creating a conducive environment for productivity. You require not just a place to sit and work, but a comfortable, ergonomic setup that enhances efficiency.

Office furniture is available in a vast array of styles, be it minimalist, modern, vintage, or luxe, catering to every aesthetic preference. This allows you to personalize your workspace, reflecting your unique tastes or the desired ambiance of your team’s environment.

Moreover, thoughtful selection of furniture — desks that promote good posture, chairs that provide proper support, and storage solutions that keep clutter at bay — can significantly contribute to employee wellbeing and productivity. Your office furniture is not just functional, but also instrumental in crafting your office’s overall mood and culture.

Storage

To keep your office organized, you need some basic storage equipment. These items can help you sort through documents so you always know where to find the items you need. They can also give you a place to keep all of those basic office supplies so your desk isn’t constantly cluttered.

Mail and Shipping Supplies

If you run a business that sells products online, then shipping supplies are a must. However, even a standard office with no ties to the ecommerce world is likely to have some documents or items to mail every now and again. Here are some of the most essential items to have on hand when it comes to mailing and shipping.

Collaboration Tools

For those times when you’re hosting meetings or brainstorming sessions with your team or want to share ideas, you may benefit from some presentation or collaboration supplies.

Cleaning and Janitorial Supplies

No matter what type of office space you’re working with, it’s essential that you keep it clean and tidy. Even if you have a cleaning crew, it could help to have some basic cleaning supplies on hand just in case there are spills or messes that need to be cleaned up quickly. It’s also necessary to have some basic supplies to replenish your office bathroom.

All purpose cleaner
Handsoap
Toilet paper
Trash cans
Trash bags
Recycling bins

Kitchen Supplies

Then there’s the office kitchen. This is often popular place for lunch breaks or an extra jolt of caffeine in the middle of the workday. You don’t necessarily need to provide all the food and dishes for your whole team, but you can make sure the basics are in place.

Safety Equipment

Safety should be your top priority at all times. With that in mind, it’s a good idea to have some basic supplies on hand in case of injury or accident. Some of these items may even be required by code.

Essential Software and Apps for Modern Offices

In today’s digital age, having the right software and apps is as crucial as physical supplies. These digital tools not only streamline various business operations but also enhance communication, project management, and productivity.

Office Suite: Software like Microsoft Office or Google Workspace for document creation, spreadsheets, presentations, and more.
Accounting Software: Tools like QuickBooks or FreshBooks for managing finances, invoicing, and payroll.
Project Management Apps: Platforms like Trello or Asana to keep track of projects and collaborate with your team.
Communication Tools: Software such as Slack or Microsoft Teams for internal communication and coordination.
Cloud Storage Solutions: Services like Dropbox or Google Drive for secure file storage and sharing.
Customer Relationship Management (CRM) Software: Systems like Salesforce or HubSpot to manage customer information and interactions.
Cybersecurity Tools: Essential software to protect your business from cyber threats and data breaches.

Personal Comfort and Ergonomic Supplies

Personal comfort in the office plays a vital role in enhancing productivity and maintaining health. Ergonomic supplies are designed to reduce discomfort and the risk of injury associated with office work.

Ergonomic Chairs: Chairs that provide proper lumbar support and adjustable settings.
Adjustable Desks: Desks that can be adjusted for sitting or standing work positions.
Keyboard and Mouse Wrist Rests: To prevent strain injuries from prolonged typing.
Footrests: Supportive footrests for comfortable seating positions.
Desk Lamps with Adjustable Brightness: To reduce eye strain and enhance focus.
Personal Heaters or Fans: For maintaining a comfortable temperature at individual workstations.

Organization and Efficiency Tools

An organized office is a productive office. Tools that aid in organization and efficiency can dramatically improve the workflow and reduce clutter.

Document Organizers: To keep important papers and documents neatly sorted and accessible.
Cable Management Solutions: Tools to keep cables and wires from computers and other devices organized.
Whiteboard Calendar: For tracking deadlines, appointments, and meetings.
Task Timers: Devices or apps to help with time management and productivity techniques like the Pomodoro Technique.
Label Makers: For easy identification of files, folders, and storage boxes.

Green Office Supplies for Sustainability

Incorporating eco-friendly supplies in your office not only supports environmental sustainability but can also resonate positively with your customers and employees.

Recycled Paper Products: Notebooks, printer paper, and tissues made from recycled materials.
Rechargeable Batteries: To reduce waste from disposable batteries.
Energy-Efficient Lighting: LED bulbs and energy-saving lighting options.
Biodegradable Cleaning Products: Environmentally friendly cleaning supplies for a healthier office space.
Solar-Powered Devices: Calculators and other small gadgets that can operate on solar power.

Employee Well-being and Recreational Supplies

Fostering a work environment that cares for employee well-being can lead to increased morale and productivity.

Break Room Games: Like table tennis or foosball for recreational breaks.
Comfortable Lounge Seating: In common areas for relaxation and informal meetings.
Health and Wellness Kits: Including items like hand sanitizers, masks, and basic over-the-counter medicines.
Fitness Equipment: Small gym area or yoga mats for physical well-being.
Healthy Snacks and Beverage Options: Stocked in the kitchen to promote good health habits.

Decor

Finally, office supplies don’t have to just be for function. Decorating your office can help to increase productivity and create a more pleasant environment for you and your team.

Qualify for discounts, special offers and more with a Business Prime account from Amazon. You can create a FREE account to get started today.

Photo via Shutterstock